Accounting practice management software, priced on what the vendors actually publish

What accounting practice management software costs when the vendor prints a number, September 2026

Last updated 2026-09-12

Ten practice management vendors were read on one day at the pricing page each vendor's own site links to. Six print a figure a practice can act on and four did not render one to us. The table below is the six that publish, with the plan the figure buys and the billing basis it is printed on. Five of the six price per seat and one prices the whole practice, which is the distinction that decides which is cheaper for a given firm rather than the headline number.

Each figure is the cheapest price the vendor prints on its own pricing page for a practice management plan, quoted in the currency that page prints and on the billing basis that page states. No currency is converted, and no monthly equivalent is derived from an annual total. Where a page offers a monthly and an annual toggle, both figures are recorded and the column says which is which. Tax and VAT treatment is carried through as the page states it, so a figure marked excluding VAT is not adjusted to sit beside one marked including GST. A vendor that prices the whole practice rather than the seat is shown on that basis and never divided by a seat count we would have chosen ourselves. Vendors whose pages could not be read are listed with the reason the page gave and kept out of the published-price table, because a blocked read is not a pricing decision and recording it as one would be the only invented fact on this page.

• Six of the ten vendors read print a price. Four did not render one to us: one answered HTTP 403, one served a verification interstitial, one returned an empty body, and one printed its plan figures outside the text our reader received. (TaxDome pricing, refused our reader 2026-09-12)
• Within Australian dollars, the two vendors that publish can be compared without converting anything: Xero Practice Manager prints 163.90 a month for up to ten users, while FYI's cheapest plan prints 30 per user and will not sell fewer than five seats, so five FYI seats print 150 and ten print 300. (FYI pricing, read 2026-09-12)
• The three vendors printing US dollars run from 40 to 74 per user a month on their cheapest plan, which is a spread of nearly twice for products sold to the same practice. (Canopy pricing, read 2026-09-12)
• Two of the six publishers attach a condition to the cheaper figure rather than to the product: Karbon offers monthly billing only to teams of four or more, and FYI will not sell fewer than five seats. (Karbon pricing, read 2026-09-12)
• Only one vendor read here gives the software away on a condition other than price: Xero includes Practice Manager at no charge for practices at Silver, Gold or Platinum partner level, and charges new and Bronze partners for it. (Xero Practice Manager, read 2026-09-12)